CLOSED POSITION: Part-Time Virtual & On-Site Office Assistant (Greenwich Village / SoHo / Manhattan)

posted on: May 11, 2015

****** Updated***** This post is no longer active.  Thank you to all who applied!

Looking for an awesome virtual assistant and occasional in-office assistant (Greenwich Village/SoHo) for 4 - 8hrs a week at $20/hr.  If you have design or photoshop skills, I may have even more work for you at an even better rate.  My primary concerns are that you love to take care of my clients and make sure they have everything they need when they need it, and you love to make life easier for me by doing things even better than I can do them on my own.  No photography experience needed, but if you have an eye for organization, design, and constantly strive toward greater efficiency, I will go above and beyond to keep you hired and working with me.  Here are the basics of what you'll do:
  • Be punctual, keep your word, and show up when needed or make arrangements for someone else to take your place.  I realize this seems basic, but you'd be amazed how many people can't do just this one simple thing with consistency.
  • Be able to work from my Greenwich Village / SoHo office a few times a month and on your own from a great internet connection otherwise
  • Use these programs (if you don't already know them- you should be a self-learner who is comfortable learning new software on your own and have confidence that you'll figure it out from tutorials and youtube videos online without my help): 17Hats, PayPal, Pictage, Dropbox, Gmail, MacMail, iCal, Mac Address Book, Mac Remote Desktop, Lightroom, Skype, Google Hangout, iChat, Eventbrite, Facebook Pages, Instagram, Twitter, Blogger
  • Create new contracts from established templates and occasionally draft a new contract
  • Have impeccable grammatical and spelling skillz (and be annoyed by the fact I used a z and be able to point out my other faux pas)
  • Talk to me on the phone to get quote or proposal details which you clearly and beautifully compose into an email or 17Hats proposal for clients
  • Handle email and phone communications on my behalf when I'm traveling or working intensively on location and can't be in touch with clients directly
  • Email clients with project updates, links to images, billing reminders if needed
  • Schedule appointments and shoots into my calendar using my super awesome system full of functional details I can access offline in the subway when needed
  • Organize client info online based on a system I already have and be innovative about finding ways to make it even better or more streamlined
  • Maintain digital asset organization (images, videos, contracts, proposals, PDFs, client info)
  • Learn easily, aren't afraid to take charge when needed, and like to finish every project you start even if it takes extra time or means asking for help
  • Have a sense of humor, not take things personally, be flexible, and roll with the craziness while still getting things taken care of when a huge project comes in at the last minute

If this isn't you, but someone you know, I thank you for sharing this post with them!  If this is you, please send an email to before June 1, 2015 with:
  1. 3 dates and times that you can do a Skype video interview online
  2. A link to one article I've written online and a paragraph sharing what you think about it
  3. Your resume 
  4. 3 References I can call

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